2008-02-02

2008 Calendar for MLA CIT SIG

Yesterday's post gave some background for this one, which is essentially a to do list arranged in the form of a calendar for the Missouri Library Association Computer and Information Technology Special Interest Group. Let me know if you catch any errors or anything missing. Also, let me know if anything is confusing. It's taken me three years to figure this out, I'm hoping to give other people a shorter learning curve.

Edit: The dates have been removed from this post since they are subject to change. Please see the Missouri Library Association website for official information.

January
Send in report to Executive Board for Feb 13 meeting

February
Due date for March MO INFO (announce email list server, CFP)
Stakeholders Planning Meeting in Columbia (this is the orientation meeting for the October conference)

March
This month we'll want to recruit speakers in advance of the April 11 deadline for submitting programs
Deadline for officers to pay MLA dues

April
Program/Event Request forms due to the Conference Coordinator
Deadline for May MO INFO (maybe nothing to report)

May
Stakeholders' Session Approval Meeting location TBD (this is the one where we find out which of our programs were accepted by the conference coordinator and a preliminary location for each one)
Send in report to Executive Board for May meeting (list of programs)
Executive Board Meeting (this is the one where the conference program is approved and might be an interesting one to attend)

June
When notice is received that the Executive Board has approved the conference program, let speakers know that their program has been accepted (or declined)
Deadline for July MO INFO (promote one or more of conference programs and/or encourage people to submit technology topics for Table Talks and Poster Sessions, due July 31)

July
Remind the nominating committee that a nomination for recorder is needed 30 days prior to the SIG annual meeting at the conference and that a written ballot should be provided at the conference (see Article V of the SIG Bylaws)
Send in report to Executive Board for July 25 meeting (probably little new to report)

August
Deadline for September MO INFO (promote conference programs)

September
Things to do before the conference:

Make evaluation forms for each program
Recruit a host for each program to make the introduction, help with handouts, handle the evaluation forms, and get an approximate attendance count for the session
Communicate with speakers about the room where they'll be speaking and any other details
Recruit someone to attend the New Members orientation at the conference to promote our SIG

Nomination(s) for Recorder submitted by the Nominating Committee to the email list server
Preregistration and hotel reservation deadline for fall conference
Send in report to Executive Board for October 3 meeting - and consider showing up in person at the conference

October
Conference, including SIG annual meeting
Post-conference things to do:

Thank all speakers
Thank all hosts
Examine evaluations and attendance numbers to learn what might work better next year

Deadline for November MO INFO (thank yous and other reports from conference)

November
Annual report of the SIG is due
Stakeholder Debriefing Meeting, several videoconferencing locations (this is where everyone reflects on what they learned - some very useful information can come out of this for future conferences)
Send in report to Executive Board for November 21 meeting

December
Deadline for January MO INFO (in practice, however, they really just want the annual report of the SIG which was already submitted in November)

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Comments:

There is an MLA Board of Director's Meeting (BOD) on February 7 that all chairs and division leaders are suppose to attend. The meeting is at the MLA headquarters in Columbia

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Tony : 1:06 PM